Job Description

Role - Administrative Assistant

Location - New York, NY 10065

Contract Length - 13 Weeks - with possible extension

Shift - Mon - Fri, 8 am - 4:00 pm

Rate - $20- 22 per hour

Job Summary:

The Administrative Assistant provides essential support to ensure the smooth and efficient operation of the office or department. This position involves a variety of administrative, clerical, and organizational tasks, including scheduling, correspondence, file management, and communication with internal and external stakeholders.

Key Responsibilities:

• Greet and assist visitors, clients, and staff in a professional and friendly manner.
• Answer and direct phone calls; take and relay accurate messages.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and edit documents, reports, and presentations.
• Maintain filing systems—electronic and paper—ensuring accuracy and confidentiality.
• Manage office supplies inventory and place orders when necessary.
• Handle incoming and outgoing mail, packages, and correspondence.
• Support team members with administrative tasks and project coordination.
• Maintain calendars and assist with meeting logistics and documentation.
• Perform data entry and maintain accurate databases or records.
• Ensure adherence to company policies, procedures, and confidentiality guidelines.

Qualifications:

• Education: High School Diploma or GED – Required
• Associate’s or Bachelor’s degree – Preferred
• Experience: 1–3 years of administrative or clerical experience – Required
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Attention to detail and a high level of accuracy
• Ability to handle confidential information with discretion

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