Job Description

Trade Program Assistant

Selection Process Nº: 212709-6

Salary: $69,844 USD

Contract Type: Indeterminate (Full-time)

Term Details: This position is a Locally Engaged Staff position, subject to the Terms and Conditions of Employment for LES in the USA.

Job Function: Administrative

Classification: LE - A2

Location: The Consulate General of Canada in New York

Number of Vacancies: 1

Closing date for application: 25 June 2025 at 23:59 UTC/GMT -5:00

Summary of Duties:

The Consulate General of Canada in New York is part of a network of over 260 Canadian government diplomatic and trade offices in about 150 countries. It provides a variety of services, including consular services, diplomatic relations, and international business development. 

This position works within the international business development team as part of the Canadian Trade Commissioner Service – a worldwide network of professionals in international business development, with preferred access to business knowledge and contacts, who are committed to advancing Canadian economic interests abroad, including trade promotion and investment attraction.

The Trade Program Assistant works with and reports to the Consul & Senior Trade Commissioner to deliver client‐focused services and to support the team in carrying out its mandate.

Responsibilities include, but are not limited to:

• Serving as a key point of contact to provide clients with information on opportunities and reputable local networks, or redirecting inquiries to other team members.
• Providing administrative and financial support services related to contracts and partnership agreements, financial reporting, budget monitoring, expense claim. documents, and information management as required.
• Providing administrative support and logistics coordination for official business events or high-level visits of senior officials and business delegations from/to Canada.
• Collecting, inputting, and analyzing service and performance data using the organization’s Client Management System.
• Tracking upcoming events and coordinating the forward calendar with other programs at the Consulate General of Canada.
• Supporting communications, including via social media.
• Performing research and analysis as needed..

Area of Selection:

This selection process is open to all applicants legally residing in the New York Tri-State area at the time of appointment. Candidates must be legally authorized to work in the United States.

Please note that the Consulate General of Canada in New York does not sponsor work authorizations directly or indirectly.

The Government of Canada is an equal opportunity employer and welcomes applications from diverse sections of the community. Candidates will be considered based on merit. Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.

ESSENTIAL QUALIFICATIONS:

• Candidates will initially be screened against the Essential Qualifications relating to education, language* and experience.
• Candidates must clearly demonstrate when applying to the position how they meet each of these essential qualifications.
• *Language will be assessed further during the process. 

Education:

• Candidates will be required to provide proof of the completion of their education.
• College diploma or postsecondary school technical or professional diploma attesting to two or more years of full-time studies in the fields of business administration or communications, or;
• An acceptable combination of post-secondary education and a minimum of two years of relevant professional experience.

Language:

• Advanced proficiency level in English (reading, writing, comprehension, and speaking). 

  Experience:

• Minimum of one year of recent experience* in administrative processes and financial administration, such as tracking budget resources, and processing claims/invoices/payments.
• Recent experience* in event planning and execution, as well as supporting projects, initiatives, and activities.

*Experience must be within the last five years. 

RATED REQUIREMENTS:

The Rated Requirements are part of the essential qualifications and relate to knowledge, abilities, and competencies. Methods of assessment for rated requirements may include, but are not limited to, a written examination, an oral interview (online pre-recorded/live or in-person), role-play, practical tests, presentations, and/or psychometric assessment.

Knowledge:

• Knowledge of general administrative procedures and practices, including budgeting and financial processes.

Competencies:

• Thinking things through
• Judgment and discretion
• Resilience and adaptability
• Focus on quality and detail
• Initiative and action orientation
• Research

Abilities:

• Proficiency in Microsoft Office 365 Suite, including Word, Excel, Outlook, PowerPoint, SharePoint, and collaborative tools.

Asset Qualifications:

Preference may be given to candidates who meet the Asset Qualifications. Where applicable, candidates must clearly demonstrate how they meet any asset qualifications.

• Ability to work in French.
• Certification related to fostering diversity, equity, and inclusion.
• Experience and/or certification related to business process management.
• Experience working in a diplomatic mission or an intergovernmental organization.
• Knowledge of the financial system SAP. 

Operational Requirements:

• Normal hours of work for this position are in accordance with the Locally Engaged Staff regulations of 37.5 hours per week.
• Location of work: Employees must be able to work in person in the office at the Consulate General of Canada in New York.
• Occasional overtime, including evenings and weekends, may be required with advance notice.
• Occasional travel may be required, with advanced notice. 

Conditions of Employment:

Conditions of employment must be met or complied with before being appointed to a particular position, and are to be maintained throughout the employment while being the incumbent of this position.

Valid work authorization: Ability to obtain and hold a valid work authorization covering the entire employment period.

Security screening: Obtain and maintain a Reliability Status (security level), which includes a criminal and credit background check from the Government of Canada covering the entire employment period.

Special Request from Mission / Additional Comments:

We offer a competitive salary, generous leave, 12 weeks of paid parental leave, and a strong benefits package that includes medical, dental, long-term disability, and a retirement savings plan. Please find a summary of our benefits package and information on employment eligibility at: Jobs at our offices in the United States (international.gc.ca)

Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies. Canada’s strength is diversity, and it has played a key role in Canada’s history and development. Because of this, the Consulate General of Canada in New York values diversity, equity, and inclusion in our workforce.

How to Apply:

• You must submit your application using the " Apply Here " function. Only applications submitted via VidCruiter will be considered, unless a valid reason is presented and accepted prior to the closing date.
• Do not include personal data such as age, date of birth, gender, marital status, family status, religion, or a picture in your application form, CV or cover letter (as required). Please only include information relevant to the vacancy as requested in the job poster.
• You must clearly demonstrate in answering the screening questions how you meet the education and experience factors listed in the essential and asset qualifications. You must provide specific examples to demonstrate clearly how you meet the qualifications. Global Affairs Canada cannot make any assumptions about your studies or experience. Simply saying you have the required qualifications or listing your current duties will not be sufficient. Instead, you must provide concrete and detailed examples that clearly explain where, when, and how you gained the experience. No additional information will be sought beyond what you submit in your online application.
• Candidates may be required to upload a CV and/or a cover letter in English or French. These documents may be used as a secondary source to validate the answers to the screening questions.
• Applications that do not include all of the requested documents or information/or that are not received by the closing date, will be rejected.
• Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to do so will result in the application being rejected.

Important Notes:

• Only applications submitted in one of the official languages of Canada will be accepted (English or French).
• The language requirement for this position is identified under the essential qualifications (language). In consequence, the assessment process for this vacancy will be conducted in English.
• Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
• Candidates must provide an email address that accepts email from unknown users and regularly check their email, including the spam folder.
• Reference checks may be sought for candidates who have succeeded all of the assessments.
• Please note that the Consulate General of Canada in New York does not reimburse any travel costs to and from interviews/exams, nor does it reimburse any relocation costs.
• Before an offer of employment can be made, successful candidates must provide a local residence address as proof of residence in the specified area of selection. This information is necessary to issue a letter of offer.
• As recently announced by the Government of Canada, the Policy for Mandatory Vaccination: Canada and the Mission Network is suspended as of June 20, 2022. The Government of Canada will continue to assess the need for additional public health measures, including the possible reintroduction of a vaccination mandate at a later date.
• We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please contact us at LES-E-Recruitment-WSHDC@international.gc.ca to request specialized accommodation. All information received in relation to accommodation will be kept confidential.
• The results of this selection process may also be used to establish one or more pools of fully or partially qualified candidates for similar term, indeterminate, part-time or full-time openings at The Consulate General of Canada in New York, which might arise following the completion of this selection process.
• For Canadian citizens/residents and Canadian dual nationals, please note that it is your responsibility to enquire with the Canadian Revenue Agency about any possible taxation implications linked to employment with the Government of Canada.

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