Job Description

Office Manager/Executive Admin (Santa Clara, CA)

We are looking for an experienced Office Manager/Executive Admin for an investment firm. This role will be responsible for managing the office, preparing for monthly board meetings, ordering meals and supplies, ordering branded marketing items, onsite IT troubleshooting, etc.

This is an 12 month project, 40 hours per week, onsite at the client's office in Santa Clara, CA.

This is a w2 role as a Stage 4 Solutions' employee, health benefits and 401K offered.

Responsibilities:

• Onsite Board Meeting Management: Travel arrangements, Hotel reservations, food ordering, conference room set up (including IT verification), onsite management of Board Members
• Ordering Supplies and Food for the office [Own the ordering from Amazon, Costco, Grocery Stores, Catering groups etc.]
• Mail management and package mailing
• Manage ordering of branded merchandise and gift packs.
• Office management: Plants, coordinate with the landlord/ mgmt. office: badges/ rent/ cleaning etc.
• Coordinate with offsite IT manager and perform onsite troubleshooting as needed
• Manage Expense reports for partners

Requirement:

• 5+ years experience supporting executives at investment firms or technology companies
• Highly organized with exceptional communication skills and ability to manage a variety of high priority projects
• Professional demeanor, positive and detailed oriented
• Proficient in Microsoft Office suites (Word, Excel, PowerPoint, Outlook)
• Experience handling confidential materials and conversations

Please submit your resume to our network at

(please apply to the Office Manager/Executive Admin (Santa Clara, CA) role.)

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates' qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation: $40/hr - $42/hr

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