Executive Assistant - High Profile Family Office Job at Career Group, Santa Monica, CA

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  • Career Group
  • Santa Monica, CA

Job Description

A high-profile private family office is seeking an exceptional Executive Assistant to support a senior leader in a dynamic, fast-paced environment. This is an incredible opportunity for a top communicator who thrives in a polished, high-performance setting and is eager to join a collaborative, values-driven team.

The ideal candidate is detail-obsessed, process-oriented, and highly proactive, with impeccable grammar, organization, and follow-through. This role requires someone comfortable working across multiple time zones and occasionally outside of standard business hours, while maintaining balance and professionalism.

Key Responsibilities:

  • Manage complex calendars, travel logistics, and time zone coordination
  • Draft, proofread, and track sensitive correspondence and documents
  • Maintain organization across projects, vendors, and confidential initiatives
  • Anticipate needs, streamline processes, and ensure smooth daily operations

Qualifications:

  • 5+ years of executive support experience (family office or UHNW preferred)
  • Strong communication and writing skills with flawless attention to detail
  • Tech-savvy and document-driven; able to track and manage multiple workflows
  • Private or international travel coordination experience a plus
  • Service-minded, and team-oriented

This role is ideal for someone who takes pride in excellence, enjoys being part of something special, and thrives in a setting that values precision, integrity, and trust.

Job Tags

Work at office,

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