Job Description

Job Description

Job Description

LINDON CITY JOB OPENING

Assistant Court Clerk/Deputy Recorder

2nd Review December 29th

APPLICATION REQUIREMENTS

Applications must include a current resume, and a completed Lindon City General Employment Application (available on-line at Finalists for the position may be required to perform multiple interviews and/or skills testing prior to selection.

JOB DESCRIPTION:

TITLE: Court Clerk/Deputy Recorder

PAY RANGE: Range 12; Steps 1 $19.99 to Step 12 $29.96

DEPARTMENT: Justice Court

STATUS: Regular Part-Time (Monday -Thursdays 12:30 -5:00 p.m. with alternate Fridays 8:00 a.m.-5:00 p.m. with every other Friday off.)

FLSA CODE: Non-Exempt

NATURE OF THE WORK

The assistant Court Clerk aids the Municipal Judge with the Justice Court operations. Performs complex clerical duties to expedite the preparation and processing of court cases, records, and reports. Supports and prepares the Court docket and calendar of cases to be called for the Judge's consideration and subsequent hearing, trial, or disposition. As Deputy Recorder you would be assisting in city meetings, handling GRAMA requests, aiding in elections, and maintaining city records.

ESSENTIAL DUTIES (Court)

• Maintains Court dockets, proceedings, and court records; enters citations and/or logs from Police Department.
• Prepares the Court calendar; attends Court while it is in session; records orders and sentences of the Judge for each defendant.
• Schedules appointments; takes fine payments and small claims money.
• Performs follow-up actions including warning letters, orders to show cause, and warrants.
• Updates warrant list and reviews payment agreement files with the Judge.
• Interacts in a professional manner with the public through over the counter and phone conversations.
• Maintains detailed computer records and files.
• Oversees Court recording, Court set-up and ensures facilities are prepared for Court proceedings.
• Performs other duties as assigned.

ESSENTIAL DUTIES (Deputy Recorder)

• Required to attend 1 planning commission or council meeting each month. (These are held once a week either on Monday or Tuesday evenings)
• Help Recorder posting public meeting agendas and packets along with other committee agendas on the City and State websites.
• Assist Recorder in process and distribute all legal publications, advertisings, or postings.
• Assist Recorder establish and maintain an effective system of protecting, maintaining, and updating all non-public safety official city records.
• Assist Recorder to process requests for city records in compliance with GRAMA.
• Assist Recorder and serve as the City Election Officer and is responsible for coordinating and supervising municipal elections.
• Assist in scheduling facilities and meetings, and planning and setting up for certain events.
• Preforms other duties as assigned.

KNOWLEDGE, ABILITIES, AND SKILLS

Knowledge of:

• Report writing and communication proficiency.
• Secretarial & Clerical methods, Office organizational skills, and efficiency methods.
• Legal terminology, court practices, procedures, organization, and jurisdictional requirements of the court system, programs such as CORIS, UCJIS, workspace, and E-Filing preferred.
• State of Utah court software and video conferencing programs.

Ability to:

• Communicate effectively both verbally and in writing. Verbal proficiency in Spanish preferred, but not required.
• Provide excellent customer service that demonstrates respect, integrity, and courtesy.
• Handle exposure to high-stress situations, including contact with the public in highly confrontational, emotionally charged, or uncomfortable circumstances.
• Establish and maintain effective working relationships with Judges, attorneys, City officials, administrators, co-workers, and the public.
• Explain complex rules and ordinances in an easy-to-understand manner.
• Use computer software for tracking purposes, databases, and word processing.

Skill in:

• Word processing (report / letter writing) and spread sheet data entry.
• Organize and track multiple projects at the same time.
• Handling difficult or angry customers and situations calmly and professionally.

EDUCATION AND EXPERIENCE

• A standard senior high school diploma.
• Background experience as court clerks, legal assistant, police clerk, or other similar professions is preferred.

LICENSES AND CERTIFICATES

• Requires a valid State of Utah driver license.

WORKING ENVIRONMENT

• Normal office settings and surroundings include regular computer work at stationary desk location; Light physical effort, including lifting up to 25 lbs. is required.
• Some hazard is present while working with potentially hostile or aggressive defendants.
• Some flexibility in hours may be necessary for completing tasks (i.e., large Court dockets may require some after-hours work).

Lindon City Corporation in an Equal Opportunity Employer. Lindon City will not base its hiring
decisions on non-meritorious factors such as race, color, national origin, sex, religion. Lindon
City will not refuse to hire an individual who is disabled who is capable of performing the
essential requirements of the position with reasonable accommodations when they do not
create undue hardship.

Hiring is conditioned upon submission to and successfully passing a drug screen and
background check.

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